Your next listing or payment letter, written from the facts of the deal.
Twenty-five templates for the lot: inventory posts, lead replies, the whole buy-here-pay-here collections ladder, hiring, and reviews. You fill in the car, the miles, the price, the flaws, or the account and the arrangement. Your AI writes the document the way a shopper or a customer actually reads it. About four minutes, start to send.
Runs on ChatGPT · Claude · Gemini · whatever AI the desk already logs into
full, short, and the shot list
$10 each seat after
If you typed one of these with a customer at the desk, this is the page.
- how to write a used car for sale post on facebook marketplaceCar For Sale Post
- buy here pay here payment arrangement letter that holds upPayment Arrangement Confirmation
- how to respond to a bad google review at a car dealershipReplying to a Customer Review
- late payment notice for a buy here pay here customerLate Payment Notice
- what do I say when a customer's car breaks three weeks after the saleCar Broke After the Sale
- how to reply to a marketplace message asking if the car is still availableReplying to a Car Inquiry
- final notice before repossession letterFinal Notice Before Repossession
- job posting for a lot porter or detailerDealership Job Posting
- how to explain a draw against commission pay plan to a new salespersonExplaining the Pay Plan
Nine of twenty-five. Inventory, leads, the BHPH note desk, hiring, service, and reputation, front line to back office.
What you type in at the desk. What comes back.
Written the way your office would write them: the real car, the real account, the real review in the blanks, run once, not edited. Cedar Creek and Denise are invented. The paperwork is not.
A Marketplace listing with the flaws named before the test drive finds them
2014 Toyota Camry SE, $8,950
- 138,412 mi, exact odometer reading
- One-owner, clean title in hand
- Local trade, we sold the same customer a truck
- Cold A/C, timing-chain motor, new front brakes & rotors (installed last week)
The Camry runs solid and is a good fit for commuters or a first car. It shows normal wear: a door ding on the passenger-rear door, driver-seat bolster worn through on the outer edge, and tires with about half tread left (not new). No hidden surprises, we tell you everything up front.
Financing: Buy-here-pay-here available, come see us. [FILL IN contact phone] [FILL IN lot hours & days open]
The compliance note
- Because no specific payment amount, down-payment, APR or term is disclosed, full credit disclosures are not required in this ad.
- The Buyers Guide on the window must read "As-is" (or list any warranty); the post matches that wording.
- Odometer reading is stated exactly as supplied: 138,412 mi, no rounding or estimation.
Plus the 45-word short version for a story or a repost, and a 13-shot photo list in shooting order, odometer close-up and Buyers Guide in the window included, with the lead shot named.
A promise-to-pay put in writing the same day, without rewriting the contract
The confirmation
Hi Denise, thanks for talking it through on the phone.
| 1. Due Friday Aug 28 (your payday), cash at the office or debit over the phone | $230 |
| 2. Due Friday Sep 11, cash at the office or debit over the phone | $230 |
Two $15 late fees ($30 total) waived this one time because you called before we called you. Nothing added to the account for this arrangement. Regular contract terms stay the same: $230 every other Friday, next regular payment Sept 4, no change to due dates or the contract.
Kept and missed, side by side
KEPT: If each of the four payments above is received on the listed dates, your account will be current as of Sep 11 and remain in good standing.
MISSED: If any payment is not made as scheduled, this temporary arrangement ends; the account reverts to its actual past-due balance under the original contract. Please call us right away, a conversation is always better than silence.
The not-a-contract-change line
This note confirms a short-term, temporary payment plan on your existing contract and does not modify any contract terms.
Plus the reply-YES ask, the sign-and-date line for the letter copy, and a five-line file note for the account jacket written so a stranger reading it in a year knows exactly what was agreed.
A one-star as-is transmission review, answered for the next five hundred shoppers
The public reply, 115 words
Hi [Reviewer's First Name], thank you for sharing your experience. I'm sorry the transmission on the 2011 Rogue began slipping shortly after you took it home, that's frustrating. The vehicle was sold "as-is" with the Buyers Guide displayed in the window and a copy signed at purchase. To see what we can do, please bring the car to our shop; we'll lift it and diagnose the issue at no charge. You can call me directly at (555) 204-8811 so we can arrange a convenient time.Ray Delgado, Owner, Cedar Creek Auto Sales
What this reply deliberately leaves out
- No admission of fault or liability.
- No mention of purchase price, down payment, or financing details.
- No blame placed on the customer's honesty or actions.
- No technical diagnosis or statement about the cause of the transmission problem.
The second-round rule
If the reviewer replies publicly, post one brief follow-up such as: "We've reached out directly and remain available to assist; please contact me at (555) 204-8811." No further public comments.
Plus the take-it-offline script for when she calls or walks in, the mechanical-complaint add-on (lift and look, never diagnose in the thread), and three sentences on earning the next ten reviews without buying one.
Three steps. About as long as a walkaround.
Pick the job
For-sale post, lead reply, late notice, payment arrangement, review reply, porter job posting. Search it the way you would say it across the desk.
Fill in the deal
Seven to ten blanks: year, make, model, exact odometer, price, what is wrong with it. Or the account, the past-due amount, the dates. Chips for the usual answers, your own words for the rest.
Send it to your AI
Ultra Prompt builds the expert prompt and hands it to ChatGPT, Claude, or Gemini. The post comes back with the odometer as typed, the flaws named before the walkaround finds them, and the Buyers Guide note at the bottom.
Templates handle the document. An agent handles the desk.
The same facts you type into a template can live inside an AI agent that knows your lot, your Buyers Guide language, your late-fee facts, and your owner's voice, so the next listing, the next payment notice, and the next review reply start from your rules instead of from a blank chat. Three agents a small lot actually needs:
The Listing Desk
Carries your posting rules: odometer exact, flaws first, your standard financing line, no Reg Z trigger numbers. Paste the year, make, model, miles, price, and what's wrong with it; it drafts the Marketplace post, the story version, and the shot list.
Runs in Claude Projects, a Custom GPT, or a local modelThe Collections Ladder
Holds your payment channels, your late-fee facts, your cure window, and your state name. Give it the customer, the amount, and how many days late; it drafts the reminder, the notice, or the arrangement confirmation on the right rung, and flags anything an attorney should see first.
Runs in your office computer, through the AI you already useThe Review Desk
Knows your goodwill menu and your owner's name. Paste a review; it drafts the public reply that admits nothing and invites the call, the offline script, and a note on whether this is a pattern on the lot.
Runs in Gemini, ChatGPT, or ClaudeRay, the lot and note desk, is being built.
Ray is in the build lane now and goes through the same certification every showroom agent passes before the door opens. Meanwhile, the live agents are open to everyone.
See the showroomBuild the note-desk clerk yourself, in an afternoon.
Agent Studio is in every Pro and Business seat. Say you build one agent for the BHPH ladder: it knows your payment channels, your $15 late fee, your ten-day cure window, your state, and that the owner signs every final notice. Paste in the account number, the amount past due, and how many days late, and back comes the right rung: reminder, notice, arrangement confirmation, or the final letter with the attorney checklist on top. Export it as a Claude Project, a Custom GPT, a Gemini Gem, Copilot, or a local model in the back office. It runs on the AI your desk already has. Nothing to host.
Open Agent StudioOr have it built around your lot.
A custom build is one conversation about your lot and the five documents you write most, then an agent brief written for your dealership, exported to the AI you use, and a walkthrough with your office. From $450, one time, on your own account.
Ask about a custom buildFiles are yours to keep. The library, updates, and support ride the subscription.
Two ways in. Both honest.
The whole Car Dealerships library, every other industry library, and full Personal Pro for each seat. Add your salespeople, your office, or your BDC at $10 a seat, up to 15. One invoice.
- The whole Car Dealerships library, plus all ten industry libraries
- Full Personal Pro on every seat: 1,000+ templates for the rest of life
- Agent Studio, Power Creator, Pipelines and Playbooks
- $10 a seat after the first, up to 15, one invoice
No account needed to look. Ready now? Subscribe and open the full library. Cancel anytime.
Your listings, your letters, your voice: a set built for one lot, delivered in a sitting, that your whole crew uses on your own account. Tell us the store and the five documents you write most.
Talk to SeanWhat dealers ask before they buy a seat.
Do I need ChatGPT or Claude to use this?
Yes, one of them, and the free tier of any of them works. Ultra Prompt builds the prompt and sends you there with it. You never paste anything by hand unless you want to.
Will it put a payment or a price in a post that I didn't give it?
It writes from what you give it. The listing templates state the odometer exactly as typed, keep the financing line exactly as you wrote it, and mark anything missing as [FILL IN] rather than invent a number. You still read what you post; it is your lot's name on it.
Are the BHPH collection letters legal in my state?
They are written to state the facts, name the cure window, and stay clear of threats, but collection and repossession rules differ by state and every letter says so at the bottom. You check your state, and the final-notice template hands you the attorney checklist before it is ever sent.
How is this different from just asking ChatGPT?
You can ask ChatGPT for a car post and get ad-speak with a made-up urgency line. These templates ask for the flaws, the Buyers Guide terms, the exact odometer, the fee facts, and the kept-and-missed paths, the things a shopper or a regulator will hold you to later. The difference is what they make you say.
Can my salespeople and my office use it too?
Yes. Business seats are $10 each after the first, up to 15, on one invoice. Everyone gets the full library and Agent Studio.
What if I only need three documents, done my way?
That is the custom build. One conversation about your lot and the documents you write most, and you get a set built for your dealership on your own account. From $450, one time.